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Sourcing and quoting
Mandel sends RFQs and follows up with approved suppliers so you can compare complete quotes and choose the supplier.
See how it works
If approval takes longer than the quote’s validity, you can end up buying the same parts at a higher price.
5 May
The supplier offers the required parts at $24 each.
14 May
The buyer’s approval is still outstanding.
19 May
The supplier requotes at $25.20. The old price is no longer available.
Worked example · USD
2,000 machined parts · illustrative purchase
Additional purchase cost
$2,400
2,000 parts × ($25.20 − $24.00)
Illustrative prices, not a typical expiry rate or a savings forecast. Expiry does not always mean a price increase. Compare equivalent scope, quantity, delivery, and terms in your own quote history.
Mandel tracks the validity date, chases missing terms, and requests an extension before the quote expires. If a commercial decision is blocking the order, your buyer gets the comparison and deadline together.
How Mandel handles it
Mandel can send approved templates and routine follow-ups automatically. New suppliers, non-standard terms, and commercial decisions stay with the buyer.
Works across your existing systemsEmail · Supplier portals · ERP material master · PDF and Excel quotes · EDI
Mandel reads the material, specification, quantity, target date, and approved supplier list.
The RFQ goes out through the channel each supplier already uses.
Mandel follows up on unanswered lines, collects missing terms, and requests extensions before quotes expire.
Responses, no-bids, source documents, and exceptions arrive in one comparable view.
Mandel follows each RFQ through to a complete quote comparison, chasing missing prices and terms along the way.
The missing four lines can end up bought without a competitive quote.
The lowest-looking number may not be the lowest landed cost.
Price drift can survive simply because nobody checked the previous buy.
Validity, stock, or a production slot can disappear while approval waits.
Measure both the commercial terms your team secures and the sourcing work it no longer has to chase.
Compare the accepted price with the valid, equivalent alternatives available at the time of the decision.
Winning quote, competing quotes, agreed scope, and issued PO. Record buyer-selected trade-offs rather than calling every price gap a loss.
Track quotes that expire before a decision, successful extensions, and the actual price change on equivalent re-quotes.
Original validity date, extension correspondence, and replacement quote. Count value only when a purchase actually changes.
Completed line-level response sets per buyer, days to a usable comparison, and hands-on minutes per RFQ.
Include the buyer’s review and supplier-selection time. More automated emails are not the outcome.
The outcome to verify
Every invited supplier has returned a complete quote, a no-bid, or a documented exception.
Separate price improvements from capacity released. Your team still owns qualification, supplier selection, and the decision to commit spend.
Start with a review of your past supplier correspondence and transactions. See the missed follow-ups, discrepancies, and unclaimed credits before changing a live process.
The historical review leaves your live systems unchanged.
